Text Box: ARTICLE I: Name

The name of the Association shall be Arizona Association of Healthcare Access Management (AZHAM).

Text Box: ARTICLE II: Objectives

The objectives of the Association shall be:

1) To serve as forum for discussion of Hospital Access Management issues and mutual problems in the Health Care field.

2) To encourage advancement in the field by participation in workshops and institutes.

3) To cooperate in promoting the aims and objectives of the association.

Text Box: ARTICLE III: Board of Directors

A: Membership

The Board of Directors shall consist of a minimum of 7, but not more than 9 Directors.

Directors are elected for a two year term.†† The Board shall elect from its own a President, Vice-President, Secretary, Treasurer, Membership Chairperson, Publication Chairperson, Education Chairperson, Conference Chair and Past President.

*The Vice President will move to the President after completion of their two† year term, the Secretary/Treasurer will serve for a four year term.† In the event that a Director is unable to complete a term, the Board will appoint a replacement, with the exception of the Past President.

In the event that a Director is unable to attend two consecutive Board meetings or two conference calls, the Board can suspend or remove the officer.


BOARD OF DIRECTORS: The Board of Directors shall consist of current officers and at least one member at large who will be responsible to report the quarterly regional updates to the Board.


B: Duties

PRESIDENT: To preside at all meetings and Board meetings. Shall be able to recommend and appoint Ad-Hoc task force Committees as needed.


VICE-PRESIDENT: Shall assume the duties of the President in his/her absence and assist the President in carrying out Association objectives. He/she will assist the host hospital in arranging a program for the next meeting. He/she shall be the Coordinator and Liaison to all Committee Chairpersons.


SECRETARY:† Shall keep, prepare and maintain full and correct records of all meetings of the Association. He/she shall keep a file of all correspondence regarding any activities that the Association has initiated.†


TREASURER:† Shall have custody of all funds, securities, and other assets of the Association. Will collect all monies and pay all bills submitted to the Association. Issues receipts for all monies received. Will prepare and have available, a financial statement showing the condition of the Association as of the close of business on the last day of each month. He/she will submit a Treasurerís report to all Board and general meetings, and shall deposit funds in designated bank. An annual audit of all funds shall be conducted by Board members.


MEMBERSHIP CHAIRPERSON: Shall mail out renewal notices at the end of the year and again the beginning of the New Year. He/she shall issue a membership card and a Membership Certificate to all new members. If the member has been a previous member, only a membership card will be issued. Included in that mailing should be a list of current officers and an outline of the upcoming meeting dates for the year. Update membership lists as needed and forward to Board members.†


PUBLICATIONS CHAIRPERSON: Shall produce a newsletter based on defined completion schedule including supervising production of the newsletter from typesetting, layout, proofreading to distribution.† Identify key committee members to solicit articles for the newsletter.† Review announcements and NAHAM administrative information submitted by National Office Staff for publication.


EDUCATION CHAIRPERSON: Shall establish standards and processes for all continued educational programs offered by AzHAM.† Coordinate and assist† Publications Chairperson to establish guidelines for continuing education initiatives related to the newsletter.


CONFERENCE CHAIRPERSON:† Shall coordinate and facilitate annual conference to include but not limited to, vendor coordination, keynote speakers and venue location/logistics. Chairperson to facilitate conference registration and collaborate with Education Chairperson.


PAST PRESIDENT:† Shall act in an advisory capacity to the President and the Board of Directors.† Act in any other capacity as requested by the President, with mutual consent.† Chronicle significant events during term as President for addition to NAHAMís historical documentation.† Serve on special committees or projects at the request of the President and the Board of Directors.†

Text Box: ARTICLE IV: Committees

NOMINATING COMMITTEE: The Nominating Committee shall submit to the Board of Directors nominations for elected officers.


NEWSLETTER COMMITTEE: Issues a minimum of two Newsletters a year.


MEMBERSHIP COMMITTEE:† The membership committee shall coordinate membership drives to boost membership on a quarterly basis and shall submit a list of contacts to the Board of Directors.

Text Box: ARTICLE V: Elections

Elections shall be held every two years. Nominees for vacant offices shall be selected by the Nominating Committee and be presented to the board. Additional nominations will also be accepted from the members present. Term of office shall be two years. Method of voting on other issues may be determined by the President. Elected offices are to include: President, Vice-President, Secretary/Treasurer, Membership Chairperson and Publication Chairperson.†

Text Box: ARTICLE VI: Membership

ACTIVE MEMBERSHIP: Active Membership shall be open to Admitting and Health Care Professionals. Only active members are eligible to vote.


DUES: There shall be an annual membership fee voted on by active members. All membership dues shall be payable prior to or at annual conference. Dues paid in full are applied for one year from the date of annual conference.


Text Box: ARTICLE VII: Calendar of Events

No less then one meeting/workshop shall be held each calendar year. Board meetings will be held quarterly. Other meetings may be held at the discretion of the President and Board. Monthly teleconferencing will be held and to be attended by all Board members.

Text Box: ARTICLE VIII: Amendments

The by-laws may be amended by the quorum of Board Members.† Roberts Rules of Order shall constitute the parliamentary authority in all matters not covered by the by-laws.

Revised July 2012

Revised January 2006

Revised March 2003

Revised June 2007

Revised January 2011††††

Revised November 2014

Revised November 2016

Revised November 2019

To contact us:


Katie Robison


Phone: (480) 342-4990

Arizona Association of Healthcare Access Management




Copyright © 2011, Arizona Association of Healthcare Access Management . All rights reserved.